Information systems for employees

The University Student Support System is the result of cooperation between Poland's largest universities. The system was created as a result of the demand for a comprehensive IT tool for managing study affairs at a university.
Among the main applications of USOS are:

• University recruitment and matriculation,
• Electronic Student ID Cards (printing, renewal, etc.),
• preparation of teaching offerings (subjects, classes, groups, dates, presenters),
• management of the course of study (programs of study of all degrees and types, enrollment in classes, records of grades, credits, etc.),
• student applications
• theses and diploma examinations, electronic archiving of theses,
• scholarships,
• dormitories,
• payments for educational services,
• support for the Bologna Process,
• student internships,
• surveys,
• reporting,
• personnel matters (full-time and part-time employment, salary settlement, etc.),
• Career Office,
• university archives.

Thanks to the extensiveness of its applications, USOS acts as a central collection point for information from the entire university, which significantly improves the management of studies, enables the unification of university procedures, and allows for the effective introduction of university-wide initiatives, such as a common offer for students of all majors of optional subjects, lectures, physical education classes, certification exams, as well as the central authorization of students and employees in the university's web services, and the generation of index and diploma numbers unique at the university.

Storing data in digital form significantly reduces the number of traditional documents generated, allowing, among other things, the elimination of paper grade reports, exam papers, student applications and even indexes.

USOS is not only a centralized database operated by university administration staff. Associated with the system are a number of online services for university applicants, students and academics. They support many aspects of the university's operations remotely, which involves a significant reduction in the burden on administrative staff.

These services allow, among other things:

• registration of university applicants,
• reviewing teaching offerings and lesson plans,
• class registration,
• grading,
• communication of students and instructors within class groups,
• submission of applications,
• reservation of classrooms,
• collecting electronic versions of diploma theses,
• sharing resumes and viewing job offers.

Along with the University Student Support System, a number of web services dedicated to the university community at large are being developed, making the use of the resources of the centralized information system possible not only for administrative staff.

USOSweb - The online equivalent of USOS for students and academics to remotely handle matters related to the course of study.

mUSOS - is a mobile application that allows students and employees of the University, easy and quick access to their data in USOS and USOSweb. All the most important account functions are gathered in one intuitive interface.

APD /Thesis Archive/ - The service serves as a catalog and repository of electronic versions of thesis, engineering, master's and doctoral theses produced at the university.

UL /University Lectures/ - A service to register for classes available to students in all departments.

SRS /Room reservation System/ - A service for booking rooms on a university-wide basis. It allows efficient management of the use of all teaching rooms at a given university, as well as the costs associated with their rental.

mUSOS is a mobile application developed for the Inter-University Computerization Center (MUCI), which allows students and employees of the University, easy and quick access to their data in USOS and USOSweb.
All the most important account functions are gathered in one intuitive interface.

 Timetable - the timetable for the day with the option to change the view: Tomorrow, All week, Next week and Any week.

Academic calendar - the student will check when academic year events of interest are available, for example, registrations, days off or examination sessions.

Class groups - information about the subject, tutors and participants is available; the location of the class can be viewed on Google maps and appointments can be added to the calendar used on the mobile.

Grades/Protocols - in this module the student will see all the grades obtained and the staff member will be able to add grades to the protocol. The system sends notifications of new assessments in real time.

Tests - the student will see his or her points from colloquia and coursework, and the staff member will be able to enter points, marks, comments and change the visibility of the test. The system will send notifications of new results in real time.

Surveys - a student can complete a survey, a member of staff can see the number of completed surveys in real time.

 USOSmail - possibility to send emails to participants in one or more study groups

 My eID - PESEL, index, ELS/ELD/ELP number, PBN code, ORCID etc. are available as QR code and barcode.

 Useful information - information about the University, Authorities, Departments, etc.

 News - the most important information sent to you on a regular basis.

 Map - map with locations of buildings belonging to the University.

 Search engine - ability to search for students, staff, subjects and units of the University.

In order for the application to work correctly, internet access and an account with the university services (so-called CAS account) are required.

The URK mobile USOS is available in Polish and English language versions.

The application is still under development and more functionalities will be added gradually. The USOS development team is open to user feedback.

mLegitymation Students at the University of Agriculture in Kraków, can now use a mobile ID card. It is an electronic version of this document with the same legal force as its traditional counterpart.

The mLegitimation can be applied for by persons who: have active student status, have a valid student identity card (ELS), have a PESEL number and, in addition, their personal data has not been changed in the USOS system since the ELS was issued. It is also necessary to install the mCitizen app and the USOS mobile app on your phone.

The ordering, renewal or cancellation of a student's mLegitimation is possible via the USOS mobile application. A special mLegitimation module has been created there. In addition to general information about the mCitizen app and the mLegitimation itself, there is also an option to electronically order, receive access codes and cancel the mLegitimation and open the mCitizen app.

Activation guide for mLegitimacy (for Android phone users)

01. After installing mCitizen on your phone, open mUSOS and select the mLegitimacy tab from the menu.
02. After opening the mLegitimation tab, select the My mLegitimation button.
03. in the next step, you can now proceed to order mLegitimacy - click Order mLegitimacy.

04. You will then be informed that your mLegitimation order has already been submitted and you must wait a few minutes for mUSOS to process it.
05. Once you have received the message in mUSOS that your mLegitimation is ready and you have reopened mUSOS, you can proceed to install your mLegitimation in mCitizen.

After logging into mCitizen, we click the ‘+’ button in the middle of the screen and then select mStudent ID. After reading a brief description of how to activate mLegitimacy, click Next. In the next step, by clicking I accept, we accept the Terms and Conditions of the mLegitymacja studencka service and proceed to agree to the use of the camera application. After clicking Next, we will be asked to enter the QR code (this code needs to be copied or rewritten from mUSOS) and in the next step the activation code (also needs to be copied or rewritten from mUSOS). Once approved, our mLegitimation should appear.

The mLegitimation will contain our photo and basic data such as name, surname, date of birth, PESEL number, age. There will also be information about the ID card number, date of issue, expiry date, as well as the drop-down name of the university. In the top left corner, there is a hologram in the shape corresponding to the Emblem of the Republic of Poland, and in the top right corner there is a movable graphic element representing a white and red flag.